Upfront payments

I need guidance for the following common situation.


1) Order goods and pay in advance;
2 Goods arrive but not all can be delivered. 
3. So i receive a credit note from supplier

A JV can only be attached to a bill not to a PO.
Please explain how to handle this efficiently.
rgds robert



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You can mention PO number in remarks of advance JV. And copy of credit note can also be entered as a debit note, mentioning po no in remarks.
When invoice comes, you can reconcile those jv against that purchase invoice.

On 31 Mar 2013 23:42, "robert" <be...@gmail.com> wrote:
I need guidance for the following common situation.

1) Order goods and pay in advance;
2 Goods arrive but not all can be delivered.
3. So i receive a credit note from supplier

A JV can only be attached to a bill not to a PO.
Please explain how to handle this efficiently.
rgds robert



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To unsubscribe from this group and stop receiving emails from it, send an email to erpnext-user-forum+un…@googlegroups.com.

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Hi ,

 

I decided to give it a try.

 

I entered a PO.

Than a JV indicating “is advance” . Did not save to allow entering of the bill number later.

Than a GRN with zero quantities for none received items. (mind that these items will not be delivered later but are cancelled when not delivered)

Now the bill where I indicated “advance“ at the of the doc, nothing. I saved the JV. And indeed, the JV is now fetched.

I stopped here, not sure whether to click “make payment entry” and what to fill there since I made already a payment.

!!! The list of “sales invoice list“ indicates the bill is not settled !!!

Checked the JV to see whether this is amended with bill info.>> NOT.

Actually one would expect that the bill number is amended to the JV, and a debit JV indicating that the supplier still owns me money,

Please advise. Is my procedure correct or is this part of ERPNEXT not yet “mature”

robert

 

Regards Robert


On Sunday, March 31, 2013 8:12:30 PM UTC+2, robert wrote:
I need guidance for the following common situation.

1) Order goods and pay in advance;
2 Goods arrive but not all can be delivered. 
3. So i receive a credit note from supplier

A JV can only be attached to a bill not to a PO.
Please explain how to handle this efficiently.
rgds robert



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To unsubscribe from this group and stop receiving emails from it, send an email to erpnext-user-forum+un...@googlegroups.com.

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Hi Robert,

Sorry for the delayed reply.

The typical process of managing advance payment:
1. Submit a PO
2. Submit JV mentioning "Is Advance" against supplier account, mention PO no in remarks for reference.
3. Make Purchase Receipt against PO (Optional)
4. Make Purchase Invoice against PO, mention advance JV in "Advances" section.

And you are done. You can open advance JV to check whether "Against Purchase Invoice" has been updated properly against supplier account.

If you do not mention advance JV in Purchase Invoice, you can reconcile them anytime later using "Payment Reconciliation" tool.


Regards,
Nabin Hait

On 02-Apr-2013, at 12:02 AM, robert wrote:

Hi ,

 

I decided to give it a try.

 

I entered a PO.

Than a JV indicating “is advance” . Did not save to allow entering of the bill number later.

Than a GRN with zero quantities for none received items. (mind that these items will not be delivered later but are cancelled when not delivered)

Now the bill where I indicated “advance“ at the of the doc, nothing. I saved the JV. And indeed, the JV is now fetched.

I stopped here, not sure whether to click “make payment entry” and what to fill there since I made already a payment.

!!! The list of “sales invoice list“ indicates the bill is not settled !!!

Checked the JV to see whether this is amended with bill info.>> NOT.

Actually one would expect that the bill number is amended to the JV, and a debit JV indicating that the supplier still owns me money,

Please advise. Is my procedure correct or is this part of ERPNEXT not yet “mature”

robert

 

Regards Robert


On Sunday, March 31, 2013 8:12:30 PM UTC+2, robert wrote:
I need guidance for the following common situation.

1) Order goods and pay in advance;
2 Goods arrive but not all can be delivered. 
3. So i receive a credit note from supplier

A JV can only be attached to a bill not to a PO.
Please explain how to handle this efficiently.
rgds robert



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To unsubscribe from this group and stop receiving emails from it, send an email to erpnext-user-forum+un…@googlegroups.com.

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