Unable to add journal entry

I'm working through the process of invoicing and I need to be able to create the invoice and then create the journal entry to add in a reference to our credit card processing machine

The problem is when i try to create the journal voucher I get this error

Mandatory fields required in Entries (Table)
Account

I've tried adding values in all fields but nothing seems to work :-(

Can anyone help?

Cheers

Mike


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In the table where you enter debit and credit values, make sure all rows have an Account specified. 

-anand

Sent from my phone

On 25-Sep-2014, at 18:33, Mike Jones <mi...@neogain.com> wrote:

I'm working through the process of invoicing and I need to be able to create the invoice and then create the journal entry to add in a reference to our credit card processing machine

The problem is when i try to create the journal voucher I get this error

Mandatory fields required in Entries (Table)
Account

I've tried adding values in all fields but nothing seems to work :-(

Can anyone help?

Cheers

Mike


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Thanks Anand will try that now :-)

On 25 September 2014 16:21, Anand Doshi <an...@iwebnotes.com> wrote:
In the table where you enter debit and credit values, make sure all rows have an Account specified.

-anand

Sent from my phone

On 25-Sep-2014, at 18:33, Mike Jones <mi...@neogain.com> wrote:

I'm working through the process of invoicing and I need to be able to create the invoice and then create the journal entry to add in a reference to our credit card processing machine

The problem is when i try to create the journal voucher I get this error

Mandatory fields required in Entries (Table)
Account

I've tried adding values in all fields but nothing seems to work :-(

Can anyone help?

Cheers

Mike


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Hi Anand

Yes got that I can see no account is specified which is cool - the thing is I dont understand which account should be (and also can the be set to a default somehow?)

Thanks again

Mike

On Thursday, 25 September 2014 16:26:26 UTC+1, Mike Jones wrote:
Thanks Anand will try that now :-)

On 25 September 2014 16:21, Anand Doshi <an...@iwebnotes.com> wrote:
In the table where you enter debit and credit values, make sure all rows have an Account specified. 

-anand

Sent from my phone

On 25-Sep-2014, at 18:33, Mike Jones <mi...@neogain.com> wrote:

I'm working through the process of invoicing and I need to be able to create the invoice and then create the journal entry to add in a reference to our credit card processing machine

The problem is when i try to create the journal voucher I get this error

Mandatory fields required in Entries (Table)
Account

I've tried adding values in all fields but nothing seems to work :-(

Can anyone help?

Cheers

Mike


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Kind Regards

Mike Jones

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P: 0115 888 2209
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Hmm. While making a payment entry against a Sales Invoice, one credits the Customer's account and debits an account corresponding to a Bank or Cash or Credit Card. 

In your case, you want to make an entry agains a credit card transaction but that value does not get added to your bank account immediately unless you settle with the credit card co right?

Then you need to have an Asset Account similar to Cash account where you make the payment entry against. When you settle with the credit card processor, you make a credit entry agains credit card account and debit entry for a bank account where money gets transferred. 

I think this is your scenario, unless I am misunderstanding it. 

-anand. 

Sent from my phone

On 25-Sep-2014, at 21:15, Mike Jones <mi...@neogain.com> wrote:

Hi Anand

Yes got that I can see no account is specified which is cool - the thing is I dont understand which account should be (and also can the be set to a default somehow?)

Thanks again

Mike

On Thursday, 25 September 2014 16:26:26 UTC+1, Mike Jones wrote:
Thanks Anand will try that now :-)

On 25 September 2014 16:21, Anand Doshi <an...@iwebnotes.com> wrote:
In the table where you enter debit and credit values, make sure all rows have an Account specified. 

-anand

Sent from my phone

On 25-Sep-2014, at 18:33, Mike Jones <mi...@neogain.com> wrote:

I'm working through the process of invoicing and I need to be able to create the invoice and then create the journal entry to add in a reference to our credit card processing machine

The problem is when i try to create the journal voucher I get this error

Mandatory fields required in Entries (Table)
Account

I've tried adding values in all fields but nothing seems to work :-(

Can anyone help?

Cheers

Mike


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  2. For issues, features requests use https://github.com/frappe/erpnext/issues



    You received this message because you are subscribed to the Google Groups “ERPNext User’s Forum” group.

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Kind Regards

Mike Jones

PS - If you really want to know what I think subscribe to my blog: www.memyselfandmike.com

P: 0115 888 2209
M: 07857 922 999
T: @MeMyselfMike



This email and any attachments are sent in confidence and are not intended to be read by any person other than an intended recipient.  The recipient is responsible for conducting the appropriate virus checks and whilst appropriate security measures are in place, we give no warranty, express or implied, that this email is free of viruses or that its transmission has been secure. 
If you receive this in error please contact us on 0115 888 2209. Any use, copying or dissemination of this email or any information contained in it to anyone other than an intended recipient is prohibited.
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Any and all communications sent to us may be monitored and/or stored by us to ensure compliance with relevant legislation, rules and policies.  All communications are handled in full compliance with the Data Protection Act 1998.  Our nominated representative under the Data Protection Act 1998 is Mike Jones


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Hello,

Sorry to bump in. 

Yes, when you receive a credit card payment, you don't update your bank account immediately, but debit a temporary account such as undeposited receipts and then make a JV to transfer undeposited receipts fund to the bank account. 

Accounting software such as QuickBooks has a special feature where you can transfer the funds from temp account to bank account with a facility of mentioning other details ‎of the transaction. This is a one time setup and you are not bothered with selecting the ledgers for every transaction. 

Incase of Erpnext, you don't have a special feature to accomplish this. You can simply create a JV to effect this transaction. Understanding which accounts to credit/debit is necessary in this case. 

One of the accountants suggested me that we can simply debit the bank account and use the reconciliation tool with the clearance date. So you only consider the payment entries which have the clearance dates to get  the 'real' bank account balance. This case, you specify the payment method with bank account, which is straight forward and avoid a confusion. 

Well this is a crud way of getting things done. A feature request to this effect ‎has been created. Please vote for the request so that the team takes up the development of the feature. 

Sarang

Sent from my mobile device.
From: Anand Doshi
Sent: Thursday, September 25, 2014 21:48
To: er...@googlegroups.com
Reply To: er...@googlegroups.com
Subject: Re: [erpnext-user-forum] Unable to add journal entry

Hmm. While making a payment entry against a Sales Invoice, one credits the Customer's account and debits an account corresponding to a Bank or Cash or Credit Card. 

In your case, you want to make an entry agains a credit card transaction but that value does not get added to your bank account immediately unless you settle with the credit card co right?

Then you need to have an Asset Account similar to Cash account where you make the payment entry against. When you settle with the credit card processor, you make a credit entry agains credit card account and debit entry for a bank account where money gets transferred. 

I think this is your scenario, unless I am misunderstanding it. 

-anand. 

Sent from my phone

On 25-Sep-2014, at 21:15, Mike Jones <mi...@neogain.com> wrote:

Hi Anand

Yes got that I can see no account is specified which is cool - the thing is I dont understand which account should be (and also can the be set to a default somehow?)

Thanks again

Mike

On Thursday, 25 September 2014 16:26:26 UTC+1, Mike Jones wrote:
Thanks Anand will try that now :-)

On 25 September 2014 16:21, Anand Doshi <an...@iwebnotes.com> wrote:
In the table where you enter debit and credit values, make sure all rows have an Account specified. 

-anand

Sent from my phone

On 25-Sep-2014, at 18:33, Mike Jones <mi...@neogain.com> wrote:

I'm working through the process of invoicing and I need to be able to create the invoice and then create the journal entry to add in a reference to our credit card processing machine

The problem is when i try to create the journal voucher I get this error

Mandatory fields required in Entries (Table)
Account

I've tried adding values in all fields but nothing seems to work :-(

Can anyone help?

Cheers

Mike


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Kind Regards

Mike Jones

PS - If you really want to know what I think subscribe to my blog: www.memyselfandmike.com

P: 0115 888 2209
M: 07857 922 999
T: @MeMyselfMike



This email and any attachments are sent in confidence and are not intended to be read by any person other than an intended recipient.  The recipient is responsible for conducting the appropriate virus checks and whilst appropriate security measures are in place, we give no warranty, express or implied, that this email is free of viruses or that its transmission has been secure. 
If you receive this in error please contact us on 0115 888 2209. Any use, copying or dissemination of this email or any information contained in it to anyone other than an intended recipient is prohibited.
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Hi Anand

Yes I think you're right - actually I'm no accountant so am struggling with the accounting end of it and as yet not using within the business (having to run sage at same time)

So am I right in thinking that basically if I create some account we can simply use that in there to assign those funds to it?

Basically I'm wanting to use this feature to let our accounts department know if the sales have already taken the payment or if they should set up the invoicing

Hope that makes sense!

On 25 September 2014 17:17, Anand Doshi <an...@iwebnotes.com> wrote:
Hmm. While making a payment entry against a Sales Invoice, one credits the Customer's account and debits an account corresponding to a Bank or Cash or Credit Card.

In your case, you want to make an entry agains a credit card transaction but that value does not get added to your bank account immediately unless you settle with the credit card co right?

Then you need to have an Asset Account similar to Cash account where you make the payment entry against. When you settle with the credit card processor, you make a credit entry agains credit card account and debit entry for a bank account where money gets transferred.

I think this is your scenario, unless I am misunderstanding it.

-anand.

Sent from my phone

On 25-Sep-2014, at 21:15, Mike Jones <mi...@neogain.com> wrote:

Hi Anand

Yes got that I can see no account is specified which is cool - the thing is I dont understand which account should be (and also can the be set to a default somehow?)

Thanks again

Mike

On Thursday, 25 September 2014 16:26:26 UTC+1, Mike Jones wrote:
Thanks Anand will try that now :-)

On 25 September 2014 16:21, Anand Doshi <an...@iwebnotes.com> wrote:
In the table where you enter debit and credit values, make sure all rows have an Account specified.

-anand

Sent from my phone

On 25-Sep-2014, at 18:33, Mike Jones <mi...@neogain.com> wrote:

I'm working through the process of invoicing and I need to be able to create the invoice and then create the journal entry to add in a reference to our credit card processing machine

The problem is when i try to create the journal voucher I get this error

Mandatory fields required in Entries (Table)
Account

I've tried adding values in all fields but nothing seems to work :-(

Can anyone help?

Cheers

Mike


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Kind Regards

Mike Jones

PS - If you really want to know what I think subscribe to my blog: www.memyselfandmike.com

T: @MeMyselfMike



This email and any attachments are sent in confidence and are not intended to be read by any person other than an intended recipient. The recipient is responsible for conducting the appropriate virus checks and whilst appropriate security measures are in place, we give no warranty, express or implied, that this email is free of viruses or that its transmission has been secure.
If you receive this in error please contact us on 0115 888 2209. Any use, copying or dissemination of this email or any information contained in it to anyone other than an intended recipient is prohibited.
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Any and all communications sent to us may be monitored and/or stored by us to ensure compliance with relevant legislation, rules and policies. All communications are handled in full compliance with the Data Protection Act 1998. Our nominated representative under the Data Protection Act 1998 is Mike Jones



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Mike,

You can also add advance payment details on the Sales Order.

https://erpnext.com/user-guide/accounts/advance-payment-entry

And you can use the Payment Tool to add payments:

https://erpnext.com/user-guide/accounts/payment-tool

best,
Rushabh



@rushabh_mehta

On 29-Sep-2014, at 6:02 pm, Mike Jones <he...@memyselfandmike.com> wrote:

Hi Anand

Yes I think you're right - actually I'm no accountant so am struggling with the accounting end of it and as yet not using within the business (having to run sage at same time)

So am I right in thinking that basically if I create some account we can simply use that in there to assign those funds to it?

Basically I'm wanting to use this feature to let our accounts department know if the sales have already taken the payment or if they should set up the invoicing 

Hope that makes sense!

On 25 September 2014 17:17, Anand Doshi <an...@iwebnotes.com> wrote:
Hmm. While making a payment entry against a Sales Invoice, one credits the Customer's account and debits an account corresponding to a Bank or Cash or Credit Card. 

In your case, you want to make an entry agains a credit card transaction but that value does not get added to your bank account immediately unless you settle with the credit card co right?

Then you need to have an Asset Account similar to Cash account where you make the payment entry against. When you settle with the credit card processor, you make a credit entry agains credit card account and debit entry for a bank account where money gets transferred. 

I think this is your scenario, unless I am misunderstanding it. 

-anand. 

Sent from my phone

On 25-Sep-2014, at 21:15, Mike Jones <mi...@neogain.com> wrote:

Hi Anand

Yes got that I can see no account is specified which is cool - the thing is I dont understand which account should be (and also can the be set to a default somehow?)

Thanks again

Mike

On Thursday, 25 September 2014 16:26:26 UTC+1, Mike Jones wrote:
Thanks Anand will try that now :-)

On 25 September 2014 16:21, Anand Doshi <an...@iwebnotes.com> wrote:
In the table where you enter debit and credit values, make sure all rows have an Account specified. 

-anand

Sent from my phone

On 25-Sep-2014, at 18:33, Mike Jones <mi...@neogain.com> wrote:

I'm working through the process of invoicing and I need to be able to create the invoice and then create the journal entry to add in a reference to our credit card processing machine

The problem is when i try to create the journal voucher I get this error

Mandatory fields required in Entries (Table)
Account

I've tried adding values in all fields but nothing seems to work :-(

Can anyone help?

Cheers

Mike


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This email and any attachments are sent in confidence and are not intended to be read by any person other than an intended recipient.  The recipient is responsible for conducting the appropriate virus checks and whilst appropriate security measures are in place, we give no warranty, express or implied, that this email is free of viruses or that its transmission has been secure. 
If you receive this in error please contact us on 0115 888 2209. Any use, copying or dissemination of this email or any information contained in it to anyone other than an intended recipient is prohibited.
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Thanks Rushabh - I'll check it out

On 30 September 2014 02:09, Rushabh Mehta <rm...@gmail.com> wrote:
Mike,

You can also add advance payment details on the Sales Order.


And you can use the Payment Tool to add payments:


best,
Rushabh



@rushabh_mehta

On 29-Sep-2014, at 6:02 pm, Mike Jones <he...@memyselfandmike.com> wrote:

Hi Anand

Yes I think you're right - actually I'm no accountant so am struggling with the accounting end of it and as yet not using within the business (having to run sage at same time)

So am I right in thinking that basically if I create some account we can simply use that in there to assign those funds to it?

Basically I'm wanting to use this feature to let our accounts department know if the sales have already taken the payment or if they should set up the invoicing

Hope that makes sense!

On 25 September 2014 17:17, Anand Doshi <an...@iwebnotes.com> wrote:
Hmm. While making a payment entry against a Sales Invoice, one credits the Customer's account and debits an account corresponding to a Bank or Cash or Credit Card.

In your case, you want to make an entry agains a credit card transaction but that value does not get added to your bank account immediately unless you settle with the credit card co right?

Then you need to have an Asset Account similar to Cash account where you make the payment entry against. When you settle with the credit card processor, you make a credit entry agains credit card account and debit entry for a bank account where money gets transferred.

I think this is your scenario, unless I am misunderstanding it.

-anand.

Sent from my phone

On 25-Sep-2014, at 21:15, Mike Jones <mi...@neogain.com> wrote:

Hi Anand

Yes got that I can see no account is specified which is cool - the thing is I dont understand which account should be (and also can the be set to a default somehow?)

Thanks again

Mike

On Thursday, 25 September 2014 16:26:26 UTC+1, Mike Jones wrote:
Thanks Anand will try that now :-)

On 25 September 2014 16:21, Anand Doshi <an...@iwebnotes.com> wrote:
In the table where you enter debit and credit values, make sure all rows have an Account specified.

-anand

Sent from my phone

On 25-Sep-2014, at 18:33, Mike Jones <mi...@neogain.com> wrote:

I'm working through the process of invoicing and I need to be able to create the invoice and then create the journal entry to add in a reference to our credit card processing machine

The problem is when i try to create the journal voucher I get this error

Mandatory fields required in Entries (Table)
Account

I've tried adding values in all fields but nothing seems to work :-(

Can anyone help?

Cheers

Mike


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Kind Regards

Mike Jones

PS - If you really want to know what I think subscribe to my blog: www.memyselfandmike.com

T: @MeMyselfMike



This email and any attachments are sent in confidence and are not intended to be read by any person other than an intended recipient. The recipient is responsible for conducting the appropriate virus checks and whilst appropriate security measures are in place, we give no warranty, express or implied, that this email is free of viruses or that its transmission has been secure.
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