Rcd quantity < accepted quantity on purchase receipt

To whom it man concern

I'm just starting the trial of Erpnext on Frappecloud, It has been fun trying a few situation that we have daily, it does sound very premising so far.  This week I've been in the situation where our suppliers have sent more items than invoiced.  
For instance he invoiced us 49 items but they were 80 in the shipment.

When I try to put this into the purchase receipt, I've get an error "Error: Accepted Quantity > Recd Quantity"

So how can I approach that situation?  The supplier will add these 31 items on next invoice - for our next delivery?

What would you suggest to do with the purchase receipt?

Best regards.

François




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Hello, 

I am not an expert on the topic but have seen a similar scenario in ERPNext. 

You can setup % margin on the received goods over the ordered goods. You can try setting it up for 60/70% ( not sure if software allows this high a margin). 

Another approach if this is a regular situation - give higher quantity in the PO and receive lower in PR and close the PO (e.g 100 in PO). Your AP would ve based on the PR. I haven't tried this myself yet, but I am sure, would be available in the application. 

Sarang

Sent from my mobile device.
From: François de Ryckel
Sent: Friday, August 22, 2014 03:11
To: er...@googlegroups.com
Reply To: er...@googlegroups.com
Subject: [erpnext-user-forum] rcd quantity < accepted quantity on purchase receipt

To whom it man concern

I'm just starting the trial of Erpnext on Frappecloud, It has been fun trying a few situation that we have daily, it does sound very premising so far.  This week I've been in the situation where our suppliers have sent more items than invoiced.  
For instance he invoiced us 49 items but they were 80 in the shipment.

When I try to put this into the purchase receipt, I've get an error "Error: Accepted Quantity > Recd Quantity"

So how can I approach that situation?  The supplier will add these 31 items on next invoice - for our next delivery?

What would you suggest to do with the purchase receipt?

Best regards.

François




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Thanks Sarang for replying!

Francois,

You can also Cancel and Amend to PO if you want to accept more quantity. This will make sure there is a record of this change.

best,
Rushabh



On 22-Aug-2014, at 5:03 am, sa...@gmail.com wrote:

Hello, 

I am not an expert on the topic but have seen a similar scenario in ERPNext. 

You can setup % margin on the received goods over the ordered goods. You can try setting it up for 60/70% ( not sure if software allows this high a margin). 

Another approach if this is a regular situation - give higher quantity in the PO and receive lower in PR and close the PO (e.g 100 in PO). Your AP would ve based on the PR. I haven't tried this myself yet, but I am sure, would be available in the application. 

Sarang

Sent from my mobile device.
From: François de Ryckel
Sent: Friday, August 22, 2014 03:11
Subject: [erpnext-user-forum] rcd quantity < accepted quantity on purchase receipt

To whom it man concern

I'm just starting the trial of Erpnext on Frappecloud, It has been fun trying a few situation that we have daily, it does sound very premising so far.  This week I've been in the situation where our suppliers have sent more items than invoiced.  
For instance he invoiced us 49 items but they were 80 in the shipment.

When I try to put this into the purchase receipt, I've get an error "Error: Accepted Quantity > Recd Quantity"

So how can I approach that situation?  The supplier will add these 31 items on next invoice - for our next delivery?

What would you suggest to do with the purchase receipt?

Best regards.

François





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That's a good way Rushabh. 

I am wondering if we have a duplication feature in the application? I haven't seen it during my brief interaction with the system. 

I have heard users praising this feature for repeat orders / transactions with same items (e.g. Purchase Order, monthly bill through ledger, etc. )

I know an instance when an accountant processes a credit card bill with expense bifurcation with about 80-100 expense heads. Every month he/she duplicates the last month's transaction and edits the amounts. 

Also, do u have  any plans to implement ‎recurring Purchase Order / invoice? 

Thanks in advance. 

Sarang

Sent from my mobile device.
From: Rushabh Mehta
Sent: Friday, August 22, 2014 12:35
To: er...@googlegroups.com
Reply To: er...@googlegroups.com
Subject: Re: [erpnext-user-forum] rcd quantity < accepted quantity on purchase receipt

Thanks Sarang for replying!

Francois,

You can also Cancel and Amend to PO if you want to accept more quantity. This will make sure there is a record of this change.

best,
Rushabh



On 22-Aug-2014, at 5:03 am, sa...@gmail.com wrote:

Hello, 

I am not an expert on the topic but have seen a similar scenario in ERPNext. 

You can setup % margin on the received goods over the ordered goods. You can try setting it up for 60/70% ( not sure if software allows this high a margin). 

Another approach if this is a regular situation - give higher quantity in the PO and receive lower in PR and close the PO (e.g 100 in PO). Your AP would ve based on the PR. I haven't tried this myself yet, but I am sure, would be available in the application. 

Sarang

Sent from my mobile device.
From: François de Ryckel
Sent: Friday, August 22, 2014 03:11
Subject: [erpnext-user-forum] rcd quantity < accepted quantity on purchase receipt

To whom it man concern

I'm just starting the trial of Erpnext on Frappecloud, It has been fun trying a few situation that we have daily, it does sound very premising so far.  This week I've been in the situation where our suppliers have sent more items than invoiced.  
For instance he invoiced us 49 items but they were 80 in the shipment.

When I try to put this into the purchase receipt, I've get an error "Error: Accepted Quantity > Recd Quantity"

So how can I approach that situation?  The supplier will add these 31 items on next invoice - for our next delivery?

What would you suggest to do with the purchase receipt?

Best regards.

François





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Hi Sarang


For duplication, there is File / Copy :slight_smile:

-Anand.

On Friday, August 22, 2014, <sa…@gmail.com> wrote:
That's a good way Rushabh.

I am wondering if we have a duplication feature in the application? I haven't seen it during my brief interaction with the system.

I have heard users praising this feature for repeat orders / transactions with same items (e.g. Purchase Order, monthly bill through ledger, etc. )

I know an instance when an accountant processes a credit card bill with expense bifurcation with about 80-100 expense heads. Every month he/she duplicates the last month's transaction and edits the amounts.

Also, do u have any plans to implement ‎recurring Purchase Order / invoice?

Thanks in advance.

Sarang

Sent from my mobile device.
From: Rushabh Mehta
Sent: Friday, August 22, 2014 12:35
Subject: Re: [erpnext-user-forum] rcd quantity < accepted quantity on purchase receipt

Thanks Sarang for replying!

Francois,

You can also Cancel and Amend to PO if you want to accept more quantity. This will make sure there is a record of this change.

best,
Rushabh



On 22-Aug-2014, at 5:03 am, sa...@gmail.com wrote:

Hello,

I am not an expert on the topic but have seen a similar scenario in ERPNext.

You can setup % margin on the received goods over the ordered goods. You can try setting it up for 60/70% ( not sure if software allows this high a margin).

Another approach if this is a regular situation - give higher quantity in the PO and receive lower in PR and close the PO (e.g 100 in PO). Your AP would ve based on the PR. I haven't tried this myself yet, but I am sure, would be available in the application.

Sarang

Sent from my mobile device.
From: François de Ryckel
Sent: Friday, August 22, 2014 03:11
Subject: [erpnext-user-forum] rcd quantity < accepted quantity on purchase receipt

To whom it man concern

I'm just starting the trial of Erpnext on Frappecloud, It has been fun trying a few situation that we have daily, it does sound very premising so far. This week I've been in the situation where our suppliers have sent more items than invoiced.
For instance he invoiced us 49 items but they were 80 in the shipment.

When I try to put this into the purchase receipt, I've get an error "Error: Accepted Quantity > Recd Quantity"

So how can I approach that situation? The supplier will add these 31 items on next invoice - for our next delivery?

What would you suggest to do with the purchase receipt?

Best regards.

François





You received this message because you are subscribed to the Google Groups “ERPNext User’s Forum” group.

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For more options, visit https://groups.google.com/d/optout.





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Oh, I missed that. Forgive my ignorance. 

Appreciate your detailing while designing the system. 

Do you already have recurring  Purchase Invoice ‎?

Sarang

Sent from my mobile device.
From: Anand Doshi
Sent: Friday, August 22, 2014 12:46
To: er...@googlegroups.com
Reply To: er...@googlegroups.com
Subject: Re: [erpnext-user-forum] rcd quantity < accepted quantity on purchase receipt

Hi Sarang

For duplication, there is File / Copy :)

-Anand. 

On Friday, August 22, 2014, <sa...@gmail.com> wrote:
That's a good way Rushabh. 

I am wondering if we have a duplication feature in the application? I haven't seen it during my brief interaction with the system. 

I have heard users praising this feature for repeat orders / transactions with same items (e.g. Purchase Order, monthly bill through ledger, etc. )

I know an instance when an accountant processes a credit card bill with expense bifurcation with about 80-100 expense heads. Every month he/she duplicates the last month's transaction and edits the amounts. 

Also, do u have  any plans to implement ‎recurring Purchase Order / invoice? 

Thanks in advance. 

Sarang

Sent from my mobile device.
From: Rushabh Mehta
Sent: Friday, August 22, 2014 12:35
Subject: Re: [erpnext-user-forum] rcd quantity < accepted quantity on purchase receipt

Thanks Sarang for replying!

Francois,

You can also Cancel and Amend to PO if you want to accept more quantity. This will make sure there is a record of this change.

best,
Rushabh



On 22-Aug-2014, at 5:03 am, sa...@gmail.com wrote:

Hello, 

I am not an expert on the topic but have seen a similar scenario in ERPNext. 

You can setup % margin on the received goods over the ordered goods. You can try setting it up for 60/70% ( not sure if software allows this high a margin). 

Another approach if this is a regular situation - give higher quantity in the PO and receive lower in PR and close the PO (e.g 100 in PO). Your AP would ve based on the PR. I haven't tried this myself yet, but I am sure, would be available in the application. 

Sarang

Sent from my mobile device.
From: François de Ryckel
Sent: Friday, August 22, 2014 03:11
Subject: [erpnext-user-forum] rcd quantity < accepted quantity on purchase receipt

To whom it man concern

I'm just starting the trial of Erpnext on Frappecloud, It has been fun trying a few situation that we have daily, it does sound very premising so far.  This week I've been in the situation where our suppliers have sent more items than invoiced.  
For instance he invoiced us 49 items but they were 80 in the shipment.

When I try to put this into the purchase receipt, I've get an error "Error: Accepted Quantity > Recd Quantity"

So how can I approach that situation?  The supplier will add these 31 items on next invoice - for our next delivery?

What would you suggest to do with the purchase receipt?

Best regards.

François





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Not yet :frowning:

On Friday, August 22, 2014, <sa…@gmail.com> wrote:

Oh, I missed that. Forgive my ignorance.

Appreciate your detailing while designing the system.

Do you already have recurring Purchase Invoice ‎?

Sarang

Sent from my mobile device.
From: Anand Doshi
Sent: Friday, August 22, 2014 12:46
Subject: Re: [erpnext-user-forum] rcd quantity < accepted quantity on purchase receipt

Hi Sarang

For duplication, there is File / Copy :)

-Anand.

On Friday, August 22, 2014, <sa...@gmail.com> wrote:

That’s a good way Rushabh.


I am wondering if we have a duplication feature in the application? I haven’t seen it during my brief interaction with the system.


I have heard users praising this feature for repeat orders / transactions with same items (e.g. Purchase Order, monthly bill through ledger, etc. )

I know an instance when an accountant processes a credit card bill with expense bifurcation with about 80-100 expense heads. Every month he/she duplicates the last month’s transaction and edits the amounts.


Also, do u have any plans to implement ‎recurring Purchase Order / invoice?


Thanks in advance.


Sarang


Sent from my mobile device.

From: Rushabh Mehta
Sent: Friday, August 22, 2014 12:35
Subject: Re: [erpnext-user-forum] rcd quantity < accepted quantity on purchase receipt

Thanks Sarang for replying!


Francois,


You can also Cancel and Amend to PO if you want to accept more quantity. This will make sure there is a record of this change.


best,

Rushabh




On 22-Aug-2014, at 5:03 am, sa…@gmail.com wrote:

Hello,


I am not an expert on the topic but have seen a similar scenario in ERPNext.

You can setup % margin on the received goods over the ordered goods. You can try setting it up for 60/70% ( not sure if software allows this high a margin).


Another approach if this is a regular situation - give higher quantity in the PO and receive lower in PR and close the PO (e.g 100 in PO). Your AP would ve based on the PR. I haven’t tried this myself yet, but I am sure, would be available in the application.

Sarang
                                                                                                                                 <div style="width:100%;font-size:initial;font-family:Calibri,&#39;Slate Pro&#39;,sans-serif;color:rgb(31,73,125);text-align:initial;background-color:rgb(255,255,255)">


Sent from my mobile device.

From: François de Ryckel
Sent: Friday, August 22, 2014 03:11
Subject: [erpnext-user-forum] rcd quantity < accepted quantity on purchase receipt

To whom it man concern


I'm just starting the trial of Erpnext on Frappecloud, It has been fun trying a few situation that we have daily, it does sound very premising so far. This week I've been in the situation where our suppliers have sent more items than invoiced.
For instance he invoiced us 49 items but they were 80 in the shipment.

When I try to put this into the purchase receipt, I've get an error "Error: Accepted Quantity > Recd Quantity"

So how can I approach that situation? The supplier will add these 31 items on next invoice - for our next delivery?

What would you suggest to do with the purchase receipt?

Best regards.

François





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Thanks everyone for all the advises and ideas.  
Much appreciated.
François

Le jeudi 21 août 2014 23:41:43 UTC+2, François de Ryckel a écrit :
To whom it man concern

I'm just starting the trial of Erpnext on Frappecloud, It has been fun trying a few situation that we have daily, it does sound very premising so far.  This week I've been in the situation where our suppliers have sent more items than invoiced.  
For instance he invoiced us 49 items but they were 80 in the shipment.

When I try to put this into the purchase receipt, I've get an error "Error: Accepted Quantity > Recd Quantity"

So how can I approach that situation?  The supplier will add these 31 items on next invoice - for our next delivery?

What would you suggest to do with the purchase receipt?

Best regards.

François




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