Purchase return common question

ERPNext Buying
1

Hi, i wonder how purchase return at stock entry works ?
i dont think its updated the current PR , and when the PR converted to PINV its not there too

thanks

2

Hi,
-if you make purchase receipt and purchase invoice for all quantity.After that if you want to return some of them.

  • you select ā€œPurchase Returnā€ as Purpose then it will ask to enter purchase receipt number.
    then you can enter how much quantity want to return.
  • After submitting stock entry ,you make debit note
  • in that select Expense Account it will be credited and another supplier account will be debited
    -For Debit entry, you can select Purchase invoice number (Against Purchase Invoice)

Shraddha Ranjane
New Indictrans Technologies Pvt. Ltd.

3

Hi,

Here what im confuse aboutā€¦

  1. Create a PO
  2. Create a PR (ex 100qty)
  3. after checking done i created STE with purchase return (20 qty)
  4. Create PINV from PR ā€¦ i expected PINV automatically for 80 qty (100 - 20)

am i wrong about this?..

Thanks

4

Hi,
Actually ,you are saying is correct but this is not happening like this (whatever you are saying)
when i check flow then it is working like-

  1. I created PO with 5 qty and rate=10 Amount become =50
  2. same Purchase receipt and purchase invoice made (that time outstanding Amount is=50)
    3.Make payment entry form Purchase invoice
    in that credit supplier Account =50 and Debit expense Account=50 and submit it i.e JV-0001
  3. Now, create stock entry with ā€œpurchase Returnā€ for 2 quantity Amount become =20
    5.select purchase receipt number and Debit supplier account with =20 (select purchase invoice number and journal voucher number-jv-0001) ,credit the another account with 20
    because returning 2 quantity which having rate==10 ,Amount=20
  4. submit form.
  5. Then go to ā€œPurchase invoiceā€ form ,you can see ā€œOutstanding Amountā€ become =30
    i.(50-20 =30)
5

This is not efficient, I feel it too complex for end-users and not accomodate the way of common business work. In fact, thereā€™s interval in-between from receipt, invoice, and payment.

In my opinon, When creating purchase invoice from purchase receipt, the system should check if thereā€™s stock return so generated invoice is based on real accepted qty (after return).

Unless purchase return is made after invoice is issued then we have to create debit note.

So I think this is a ā€˜bugā€™.

Thanks

6

Hi @shraddha ,

i dont think i can do step 4ā€¦ i cant see where i can put the inv no and the jv noā€¦
where is it?

Thanks

7

Hi,
-After purchase Return stock entry form submitted then click on ā€œMake Debit Noteā€ button, journal voucher form will be open.

  • There is ā€œJournal Entriesā€ section.
  • open table row and there is link field - Against Purchase Invoice , Against journal voucher
  • you can select respective purchase invoice number ,JV number.
1 Like
8

i see thanks ill try to learn about the process moreā€¦ i think i get what you tell meā€¦

9

@shraddha, normally debit note is created after invoice is issued to deduct creditor account.
So if purchase return is done before invoice is issued, then I think the system should check actual received qty (after return) when creating the invoice.

Usually, business will issue purchase invoice after supplier invoice is received (the qty is -after delivery and after return-). But If they return the stocks after supplier send the invoice then either they replace the stocks or issue credit note.

Donā€™t you think so?

10

Hi,

I have been following this thread on purchase returns. I have done the following:

  • Purchased item, created the purchase invoice (BILLxxxxx) and JV for payment to supplier (ie, payment already made and item delivered)
  • The Item was subsequently returned to supplier
  • Went back to the purchase invoice (BILLxxxxx) and selected the ā€œMake Purchase Returnā€ button
  • Submitted the form (with negative amount)
  • At this point, I canā€™t find any ā€œMake Debit Noteā€ button.

What should I do to proceed on?

Thank you.

JT

11

@Officeone Please check the new sales / purchase return system via invoice

https://manual.erpnext.com/contents/stock/purchase-return

12

When we make purchase return (i.e. make debit note from purchase invoice), why it is not reducing the stock?

13

Hi @jagjyo2014
This working fine .please check user manual link

https://frappe.github.io/erpnext/user/manual/en/stock/purchase-return

14

Hi
Once purchase invoice made, for return user has to make debit note and
purchase return alsoā€¦double work
Regards
Jagdish chandran

shraddha
November 14

Hi @jagjyo2014
This working fine .please check user manual link

https://frappe.github.io/erpnext/user/manual/en/stock/purchase-return

Visit Topic or reply to this email to respond.

In Reply To
jagjyo2014
November 14
When we make purchase return (i.e. make debit note from purchase
invoice), why it is not reducing the stock?
Previous Replies
jagjyo2014
November 14

When we make purchase return (i.e. make debit note from purchase
invoice), why it is not reducing the stock?

rmehta
July 29

@Officeone Please check the new sales / purchase return system via invoice

Frappe Cloud

Officeone
July 29

Hi,

I have been following this thread on purchase returns. I have done the
following:

  • Purchased item, created the purchase invoice (BILLxxxxx) and JV for
    payment to supplier (ie, payment already made and item delivered)
  • The Item was subsequently returned to supplier
  • Went back to the purchase invoice (BILLxxxxx) and selected the ā€œMake
    Purchase Returnā€ button
  • Submitted the form (with negative amount)
  • At this point, I canā€™t find any ā€œMake Debit Noteā€ button.

What should I do to proceed on?

Thank you.

JT

Jonathan_Fanny_Lie
June 25

@shraddha, normally debit note is created after invoice is issued to
deduct creditor account.
So if purchase return is done before invoice is issued, then I think the
system should check actual received qty (after return) when creating the
invoice.

Usually, business will issue purchase invoice after supplier invoice is
received (the qty is -after delivery and after return-). But If they return
the stocks after supplier send the invoice then either they replace the
stocks or issue credit note.

Donā€™t you think so?

bobzz_zone
June 24

i see thanks ill try to learn about the process moreā€¦ i think i get
what you tell meā€¦

15

I find problem in same way
Programmer didnā€™t understand the meaning of this problem.
Po recieve recieve return recieve
end of month
supplier send invoice

Erpnext can not make purchase invoice from recieve and return in same bill
So i have to manual fix .
I agree this is bug.

and staff can steal money from this situation