Journal Voucher - Purchase Invoice

Journal Voucher - Many times it may not be necessary to accrue an expense, it can be directly booked against an expense account. In this case, how can the VAT be recorded in the Purchase VAT control account  and the net amount in the Purchase Register ? , do we have to make purchase invoices for every expense ?

Example: I have a receipt from a restaurant or from a taxi driver, this expenses are consider as purchases for my business, and have to be included in the purchase register and VAT control account- if applicable.

Double entry is :

Debit : Expense (net amount).

Debit : VAT Control account –if applicable.

Credit : Bank (gross amount).

If I have to make a purchase invoice for every small receipt I have, that means I have to add also all items charged on each receipt!


  1. Please be kind and don't send large attachments
  2. For issues, features requests use https://github.com/frappe/erpnext/issues



    You received this message because you are subscribed to the Google Groups “ERPNext User’s Forum” group.

    To unsubscribe from this group and stop receiving emails from it, send an email to erpnext-user-forum+un…@googlegroups.com.

    To view this discussion on the web visit https://groups.google.com/d/msgid/erpnext-user-forum/06e9b756-7d9b-437d-9af2-429c14037738%40googlegroups.com.

    For more options, visit https://groups.google.com/d/optout.
You can directly book without accruing, but you will not have a trace of the Supplier. Its best specially when you have VAT to book the Purchase Invoice.

You can use File > Copy if you are making many similar items :)

On 23-Sep-2014, at 4:21 pm, Antreas A <ar...@gmail.com> wrote:

Journal Voucher - Many times it may not be necessary to accrue an expense, it can be directly booked against an expense account. In this case, how can the VAT be recorded in the Purchase VAT control account  and the net amount in the Purchase Register ? , do we have to make purchase invoices for every expense ?

Example: I have a receipt from a restaurant or from a taxi driver, this expenses are consider as purchases for my business, and have to be included in the purchase register and VAT control account- if applicable.

Double entry is :

Debit : Expense (net amount).

Debit : VAT Control account –if applicable.

Credit : Bank (gross amount).

If I have to make a purchase invoice for every small receipt I have, that means I have to add also all items charged on each receipt!


  1. Please be kind and don’t send large attachments
  2. For issues, features requests use https://github.com/frappe/erpnext/issues



    You received this message because you are subscribed to the Google Groups “ERPNext User’s Forum” group.

    To unsubscribe from this group and stop receiving emails from it, send an email to erpnext-user-forum+un…@googlegroups.com.

    To view this discussion on the web visit https://groups.google.com/d/msgid/erpnext-user-forum/06e9b756-7d9b-437d-9af2-429c14037738%40googlegroups.com.

    For more options, visit https://groups.google.com/d/optout.


  1. Please be kind and don't send large attachments
  2. For issues, features requests use https://github.com/frappe/erpnext/issues



    You received this message because you are subscribed to the Google Groups “ERPNext User’s Forum” group.

    To unsubscribe from this group and stop receiving emails from it, send an email to erpnext-user-forum+un…@googlegroups.com.

    To view this discussion on the web visit https://groups.google.com/d/msgid/erpnext-user-forum/5B782E61-6245-49A0-BCE8-3BF31AAF4F61%40gmail.com.

    For more options, visit https://groups.google.com/d/optout.
in the decription field you can add details of the receipts you are booking, which restaurant, petrol and how many liters etc

On Tuesday, September 23, 2014 12:51:44 PM UTC+2, Antreas A wrote:
Journal Voucher - Many times it may not be necessary to accrue an expense, it can be directly booked against an expense account. In this case, how can the VAT be recorded in the Purchase VAT control account  and the net amount in the Purchase Register ? , do we have to make purchase invoices for every expense ?

Example: I have a receipt from a restaurant or from a taxi driver, this expenses are consider as purchases for my business, and have to be included in the purchase register and VAT control account- if applicable.

Double entry is :

Debit : Expense (net amount).

Debit : VAT Control account –if applicable.

Credit : Bank (gross amount).

If I have to make a purchase invoice for every small receipt I have, that means I have to add also all items charged on each receipt!


  1. Please be kind and don't send large attachments
  2. For issues, features requests use https://github.com/frappe/erpnext/issues



    You received this message because you are subscribed to the Google Groups “ERPNext User’s Forum” group.

    To unsubscribe from this group and stop receiving emails from it, send an email to erpnext-user-forum+un…@googlegroups.com.

    To view this discussion on the web visit https://groups.google.com/d/msgid/erpnext-user-forum/34bd6c20-b83f-4365-941a-a60f378b73fb%40googlegroups.com.

    For more options, visit https://groups.google.com/d/optout.
thank you

On Wednesday, September 24, 2014 7:47:33 AM UTC+3, Rushabh Mehta wrote:
You can directly book without accruing, but you will not have a trace of the Supplier. Its best specially when you have VAT to book the Purchase Invoice.

You can use File > Copy if you are making many similar items :)

On 23-Sep-2014, at 4:21 pm, Antreas A <ar...@gmail.com> wrote:

Journal Voucher - Many times it may not be necessary to accrue an expense, it can be directly booked against an expense account. In this case, how can the VAT be recorded in the Purchase VAT control account  and the net amount in the Purchase Register ? , do we have to make purchase invoices for every expense ?

Example: I have a receipt from a restaurant or from a taxi driver, this expenses are consider as purchases for my business, and have to be included in the purchase register and VAT control account- if applicable.

Double entry is :

Debit : Expense (net amount).

Debit : VAT Control account –if applicable.

Credit : Bank (gross amount).

If I have to make a purchase invoice for every small receipt I have, that means I have to add also all items charged on each receipt!


  1. Please be kind and don’t send large attachments
  2. For issues, features requests use https://github.com/frappe/erpnext/issues



    You received this message because you are subscribed to the Google Groups “ERPNext User’s Forum” group.

    To unsubscribe from this group and stop receiving emails from it, send an email to erpnext-user-forum+un…@googlegroups.com.

    To view this discussion on the web visit https://groups.google.com/d/msgid/erpnext-user-forum/06e9b756-7d9b-437d-9af2-429c14037738%40googlegroups.com.

    For more options, visit https://groups.google.com/d/optout.


  1. Please be kind and don't send large attachments
  2. For issues, features requests use https://github.com/frappe/erpnext/issues



    You received this message because you are subscribed to the Google Groups “ERPNext User’s Forum” group.

    To unsubscribe from this group and stop receiving emails from it, send an email to erpnext-user-forum+un…@googlegroups.com.

    To view this discussion on the web visit https://groups.google.com/d/msgid/erpnext-user-forum/4b8d20a1-9cef-4002-afcb-ee4b7d083dc8%40googlegroups.com.

    For more options, visit https://groups.google.com/d/optout.