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How to pay "Purchase Invoice" as Employee Expense


#1

I have a Purchase invoice which an Employee has paid.

how do I book that correctly in ERPNext in a way that

  1. the PINV will be marked as paid
  2. a new liability against the Employee is created

#2

hm, I can’t believe no one else had to deal with such a situation and may have figured out how to do it.

Anybody out there who may be able to help? It’s quite a road block to not being able to book such a transaction.


#3

HI @vrms

as you know ERPNext dosent support it right now. if in your case, you have only few employees, who are paying on behalf of company, and they are doing it quite frequently, you can open a separate GL account for that employee and link it with Mode Of Payment for quick use.

Remember, it’s a workaround and it has nothing to do with employee but new GL account you can name it same like employee name.

Regards,
Adnan


#4

Hey vrms. I have developed a feature, to be able to select Purchase Invoice in Expense Claim. I shall be making a pull request sometime.

But as a workaround you could also just make a Journal Entry like:

Supplier             100 Dr (against Purchase Invoice)
     Employee            100 Cr

#5

thanks, I’ll look into that

good to hear that. thx @saifi0102. So, if someone like me would want to have that merged into v11 the work would be to have this regarded a bug fix rather then a new feature (in which case it would only go into the develop [v12] branch). Are you aware whether there exists any github issue on this matter?


#6

Well. I don’t think you can get it merged in v11 since the maintainers only accept bug fixes and this is a feature. However I develop all my features for both v11 and v12 so you can still merge my branch when it’s ready


#7

I’m afraid that isn’t workable. When I try to add a new Mode of Payment the only CoA accounts I can choose are Asset accounts, but the Employee Expenses Payable I use to create those liabilities against employees (which is what we need here) is of course a payable account. So the ‘Mode of payment’ route does not work out I’m apparently.


that’s (as per @saifi0102’s advice is how it works in detail


line      | Account                             | Party                    |  Dr/Cr   |
---------------------------------------------------------------------------------------
line 1    |  Payable account of PINV            | Supplier (against PINV)  |  Debit   |   
line 2    |  Payable account employee expenses  | Employee                 |  Credit  |  

thanks at you both for the input