This is not simple as you think. Many of office have restriction, to allow any office material for any purpose. There are some use cases as follows, I had learned earlier.
Some of the machinery got damaged, the mechanic arrived and told, I need it alongside me for service, at their workstation. Mechanic allowed to take it with a permission, product/machine damaged will return to premises back after repairing. In this case, the authority will permit this case as “Returnable Gate Pass”. Only after, watchmen will allow to either bring back or take it.
Let’s say, I’m some furniture manufacturer, have a very big order, but sometimes I have to create a prototype of any project and have to furnish it to the client for demonstration. So, Sample Product will not be going to return at premises. Hence, the authority will grant “Non-returnable Gate Pass”.
This was a particular scenario for above discussion.
But, On the other hand, it can be also used as Employee Gate Pass/Out Pass. Like, employee 1 had arrived at office premises, but due to certain personal work, he needs a break of 2 hours. Something like, office arrival time at 9am, while outpass requesting for 11:clock1130: to 01:clock130: (11:30-01:30)!! In that case, he requests something like leave application, for 2hours instead half day or full day, but certain restriction there, like a limit on gate pass through-out the month or weeks.
HR can track, total hours used as Gate Pass throughout month or weeks.