We’ve got an issue where we don’t have a corporate credit card, and we often have employees using their own credit cards to pay for items, which they then expense. Because we’ve wanted to issue POs and track the purchases, we established Bank Accounts for each of the credit cards, and we’ve let those balances accumulate without paying any attention. The employee has filed an expense claim (manually, not through ERP) and everyone has been happy.
We’re going to switching over our expenses and accounting systems to use ERPNext, so I need to figure out how we are going to handle Purchase Orders that are paid for by employees. I was hoping there was a way to have the expense claim balance with a bank account directly, but it doesn’t look as though that is possible.
Does anyone have any suggestions? I’m thinking we either need to change the account we use for Purchase Orders or we need to have the expense claim charge against the correct account (or do some journal entries to transfer between them).