Debit note - Special case (accounting advice)

1

Good evening all,

I have a bit of situation that I like to solve in ERPNext.
I make daily transaction with supplier A. I made all my Purchase Receipt (GRN), then all my Purchase Invoice related to these PR. then finally I used the Payment tool to pay all these Purchase Invoice: I make a wire from our account to our supplier account.

Now I was arguing with the supplier about 2 invoices as the quality was not as good as expected. After I paid everything, he agree to give me let’s $100 on the first invoice and $200 on the second invoice. This come as a credit to our account.

Now how do I go about that with ERPNext? I am a bit confused on how to do it… Basically it is just a price difference debit note (as there is no change in quantity)

Thanks in advance for your insights and help.

François

2

You can issue debit note against purchase invoices via Journal Voucher. It will deduct your payable account

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you could make a copy of the SINV, mark it a “Is Debit Note” and reduce the price/pc so that in the TOTAL you get the sum that is credited (or debited?) to you.

Another approach … create a new item [Supplier name debit] and put that 1 x in the debit note with the price of the total reduction.

Not 100% sure whether any of those stands in court of international accounting practices though, but practically it should work.