I’m not to well acquainted with accounting practices as I am a tech person with no such training, and very little clue .
I did search for similar topics, but my lack of understanding on accounting means whatever I found made very little sense to me.
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I received a Proforma Invoice from a supplier with 3 items
Item1 75kg@220.00/kg
Item2 25kg@150.00/kg
Item3 20kg@150.00/kg
which creates a post tax(@15%) total for the Proforma of 26,737.50 - paid this amount via PE(wire transfer). -
Upon delivery we also receive the tax invoice, but on that document, the items were as follows:
Item1 75kg@220.00/kg
Item2 25kg@150.00/kg
Item3 20kg@68.80/kg
which creates a post tax(@15%) total for the Tax Invoice of 24,869.90 - which is an “over-payment” of 1,867.60 - for which the company will issue us a credit note.
What is the correct/optimum way to handle this in ERPNext? (and please pardon my ignorance)
Do I
- save/submit the original PO as per 1) above
- save/submit the PE as per what we actually paid
- ?? here’s where I am lost
or - save/submit the PO with the new values from 2) above
- save/submit the PE as per what we actually paid
- ?? here’s where I am lost
or
create a credit note for the balance that we can use as a payment offset on future invoices (and if so, how do I do this correctly)
Thanks